Privacy Policy

Membership Information Collection and Use

In order to assist with the distribution of newsletters and programmes, members’ names and addresses are held on a computer database. They will not be passed to others without your prior permission. If you wish, your email address will be added to our messaging list: you will then be sent information about HDNS events, and activities of related societies. When you join HDNS you will be asked to fill in a Data Protection form to record your wishes about methods of contact.

Website Information Collection and Use

Harrogate & District Naturalists’ Society, referred to in this policy as HDNS, is the sole owner of the information collected on this site. We will not sell, share, or rent this information to others in ways different from what is disclosed in this statement. HDNS collects information from our users at a number of different points depending on how you use and interact with our website.

Cookies

We use a number of different cookies on this website. For detailed cookie information please see our cookie policy.

Google Analytics

Google Analytics is implemented on this website and collects various data points from visitors to the website. IP Addresses are used to distinguish visitor numbers to the website – IP Address information is not visible to HDNS. Google Analytics will record the country you access this website from using your IP Address. Data gathered by Google Analytics allows us to analyse visitor numbers on this website, track user’s movement around the website and from page to page, we use this information see how visitors use and interact with our website. Google Analytics data is stored for a period of 26 months which allows us to build a year upon year picture of visitor numbers to our website.

Data gathered by Google Analytics may be stored outside of the European Union in line with its undertakings through the EU-US Privacy Shield Program. Further information can be found at https://policies.google.com/privacy/frameworks?hl=en&gl=de

You can find out more about Google’s position on privacy as regards its analytics service at https://support.google.com/analytics/answer/6004245?hl=en-GB

Form Submissions

If you submit an enquiry through our contact form, that enquiry will be emailed to a mailbox monitored by officers of HDNS. If you submit a photo via our uploads form we will display your stated name for purposes of crediting your photography.

Website Backups

This website is backed up on a regular basis for security and disaster recovery purposes. The backups are stored securely with Dropbox. Dropbox may store these backups outside of the European Union in line with its undertakings through the EU-US Privacy Shield Program. Further information can be found at https://www.dropbox.com/privacy

Website backups will be stored for a maximum of 60 days before being deleted.

Links to other websites

This website contains links to other websites. Please be aware that HDNS is not responsible for the privacy practices of such other websites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects information. This privacy statement applies solely to information collected by this website.

Notification of Changes

If we decide to change our privacy policy, we will post those changes on our website so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

The cookies we set are a mix of non-essential cookies that are used to collect information for making reports about how people use our website and to help us improve the site and essential cookies that enhance functionality and procide added security. The cookies collect information in an anonymous form.

The list below describe the cookies we use on this site and what we use them for. We currently place these cookies using Implied Consent – if you are not happy with the usage of cookies on this website, then you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.)

First Party Cookies

These are cookies that are set by our website directly.

Cookie Consent

Cookie Name: catAccCookies – Expires after 1 month – This cookie is used to remember your cookie preference if you visit the website multiple times within 1 month.

Session Cookies

These are essential cookies that are used to remember the status of logged in users if you visit a page with restricted access in place.

Cookie Name: PHPSESSID – Expires at end of session when you leave the website.

WordPress

Cookie Name: wordpress_test_cookie – This cookie is used by WordPress to test that cookies are enabled on your browser.

Cookie Name: wp-postpass_{hash} – Expires after 10 days – This cookie is used to maintain a website session if a post is password protected.

Form Submission Entries

Cookie Name: rm_form[Form ID]_[unique_hashcode] – Expires at end of session when you leave the website – This cookiew is set if you submit a photo or wildlife sighting to the HDNS website.

Third Party Cookies

These are cookies set on your computer or device by external websites whose services are used on this site.

You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

Google Analytics

Cookie Name: _ga – Expires after 2 years – This cookie is used to distinguish users.

Cookie Name: _gid – Expires after 24 hours – This cookie is used to distinguish users.

Cookie Name: _gat – Expires after 1 minute – This cookie is used to throttle request rate.

You can find out more about Google’s position on privacy as regards its analytics service at https://support.google.com/analytics/answer/6004245?hl=en-GB

External Websites

This web site contains links to other sites. Please be aware that HDNS is not responsible for the cookie policies of such other sites. We encourage our users to be aware when they leave our site and to read the cookie policies of each and every web site that they visit. This cookie policy applies solely to this Web site.

You have the right to: Access your information, update your information, limit the use of your information, transfer your information, delete your information.

You retain all rights to your personal information and data and can access it at anytime. HDNS will take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal information.

If you would like to access your personal data or know what data HDNS holds about you, please contact us using the details below:

Email: gensec@hdns.org.uk

Write to us at: Harrogate & District Naturalists’ Society, 4 Abbots Way, Knaresborough, HG5 8EU

We aim to acknowledge data access requests within five working days of receipt. We aim to fully respond to access requests within 30 days.

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